BPM software: when is the time to implement it?

Modern companies have several internal processes that they must work on daily to keep all departments of the company running, this can affect human personnel and take up a large part of their daily time. So that this dreaded situation does not happen, companies have chosen to adopt a process management software solution or BPM for its acronym in English.

A Business Process Management (BPM) software is a business solution that seeks to automate repetitive tasks. BPM tools and programs can help companies keep track of their daily processes and keep track of behaviors. It also removes barriers, controls costs and increases effectiveness.

With a process management software, a company can define flows, manage users, define and control roles, make reports, upload files, optimize, execute and design processes, etc.

Benefits of a BPM

Your company may need a BPM solution to be able to automate tasks and increase the productivity of the work team. In addition to this, this software will give the following benefits to the company:

Risk and cost reduction

By leaving daily tasks in the hands of a human team, several errors can occur that are ultimately unavoidable. By applying BPM software, in addition to increasing work productivity, it offers process performance reports that help the continuous improvement of daily workflows. BPM solutions have an intelligent rules engine that helps improve daily practices, thus not only increasing productivity but also reducing corporate risk. In the long run, these improvements reduce costs for companies.

Better income

A BPM solution increases productivity, and speeds up the cycle time of creating a product and this leads to more money for the company, in addition to improving customer service.

Business agility

A company must adapt, and be able to react to changes, this is essential for small companies that are in the process of adaptation. The change can be motivated by competition, by a technological advance or by any other factor, the truth is that the company must have the capacity to achieve it, so adopting BPM software gives the company the speed and capacity necessary to process the change successfully. As processes evolve, accurate documentation gives managers the ability to see and predict the effect of changes on the overall business process.

When should a company apply BPM software?

There are several instances that can be seen as indications that the company needs to adapt a BPM solution to manage the repetitive tasks and daily workflows of all departments, for example:

Have dynamic processes that require changes to comply with established standards. BPM software will help you manage business processes that need constant changes to comply with regulations.

Another indicative case in that a company needs BPM software is to have recurring processes that will keep its human staff busy for a long time. These processes are usually quite labor intensive and require multiple steps to complete. Implementing end-to-end automation increases efficiency and improves processes.

In an article published by HappyFox they explain “Complex business processes that require orchestration and coordination between departments. BPM tools help you seamlessly orchestrate and optimize processes across departments by centralizing process knowledge and data.”

Another dead giveaway that your business needs BPM software is when a business process or processes require legacy applications, which are outdated and obsolete applications that are still critical to operations. The difficulty of replacing these applications to work with modern technologies is why companies must implement a BPM and keep them active.

Manual business processes with exceptions that require expedited response times are also indicative of BPM. At HappyFox they comment “Exceptions are common in business processes and every business should have a solution to support exception handling. There are technical exceptions and functional exceptions. Technical exceptions refer to system outages, data inaccuracies, unstructured input, and execution errors, while functional exceptions refer to use cases that are unique or return false default behavior.

At Rootstack we have expert software engineers who can help you implement the BPM solution that best suits your company's internal processes, thus ensuring efficiency and promising increased production and reduced costs. Do not hesitate any longer and contact us, we are waiting for you to start working together towards a brilliant technological future.

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