Mifos Collection Module

The Collection module in Mifos is designed to facilitate and optimize the collection process both in the field and at branch offices, allowing loan officers to record payments quickly, accurately, and securely. This functionality centralizes loan, savings, and client attendance information, ensuring operational efficiency, financial control, and full transaction traceability.

1. Basic Collection Setup

Before starting the collection process, the system allows defining the basic parameters of the collection session:

• Select branch office
• Select repayment date
• Select loan officer (staff)
• Generate collection sheet

This setup ensures that all recorded information corresponds to the correct operational context.

2. Individual Collection View

Once the session is configured, the system displays a detailed collection view per loan officer:

• List of all individual clients assigned to the selected officer
• Display of active loans per client
• Automatic calculation of overdue installment amounts
• Display of pending charges and fees per client

3. Payment Capture

The module allows recording different types of transactions during the collection process:

• Loan payment registration
• Charges and fee payment registration
• Savings account deposit capture
• Client attendance tracking:
  • Present
  • Absent
  • Late
  • Permission
  • Approved

4. Payment Details

For each recorded transaction, the system captures detailed information to ensure traceability and control:

• Payment type
• Account number
• Receipt number
• Comparison between amount paid and amount due

5. Columns Displayed on the Collection Sheet

The collection sheet presents key information for efficient management:

• Client
• Loan number
• Loan product
• Amount due (principal + interest + fees)
• Amount paid
• Delinquency or arrears
• Expected savings deposits
• Attendance status

6. Bulk Transaction Processing

The Collection module is optimized for high-volume operations:

• Bulk data entry
• Recording multiple transactions in a single action
• Automatic update of loan and savings accounts
• Automatic generation of transaction IDs

7. Validations and Controls

To ensure data integrity, the system includes multiple validations:

• Verification that payments match expected amounts
• Alerts when the paid amount does not match the amount due
• Prevention of duplicate payments
• Validation of fund availability

The Mifos Collection module is a key tool for efficient collection management, enabling greater control, transparency, and productivity in daily operations.