Digital Signatures for Businesses: How Rootstack Can Be Your Digital Partner

It's as simple as we mentioned in the title: digital signature for companies, right? Digital signature software is not new, but it certainly still seems that way for hundreds or even thousands of companies that continue to process documents and signatures the old-fashioned way: piles of paper that can easily be lost or damaged.

Technically speaking, a digital signature for companies is a set of data that accompanies a document to identify the signer without room for error.

To be more specific, the Spanish Electronic Administration Portal explains that any digital signature for companies must:

• Identify the signer unequivocally.
• Ensure the signed document is exactly the same as the original and has not been altered or tampered with.
• Guarantee non-repudiation of the signed document, meaning the data used by the signer to create the signature is unique and exclusive, so they cannot later deny having signed it.

Rootstack: Your digital signature solution

At Rootstack, we understand this transformation. That’s why we have developed robust digital signature solutions integrated with cutting-edge technologies. We are also official partners of Validated ID, one of the most reliable digital signature platforms in Europe and Latin America.

We can help any company from any industry implement digital signatures to strengthen the legal validity of their documents, integrate them with a CRM, ERP, Intranet, or even email campaigns. Nothing is out of our reach.

Unlike scanned or imitated signatures, digital signatures are legally binding, compliant with regulations such as eIDAS, the e-Sign Act, and EU Regulation 910/2014, and offer a high level of security.

With our experience in digital signature projects, we offer:

1. Customized solutions, not out-of-the-box:
   We know that a "plug & play" solution doesn't always work. That’s why we analyze your current tech infrastructure and design a tailor-made integration—whether with Validated ID or any other provider you currently use.
2. Secure and scalable integrations:
   Our cloud-first architecture allows digital signature integration directly with your current systems (Salesforce, SAP, Microsoft 365, etc.) without disrupting operations. We also use strong security protocols (OAuth 2.0, SAML, HTTPS, RSA encryption) to protect signed data.
3. Validated ID partner:
   Being official partners of Validated ID enables us to offer a deep and certified integration with one of the most powerful platforms on the market. Validated ID provides advanced signatures, biometric signatures, remote signing, and even in-person signing with signature pads.
4. Technical support and guidance:
   Implementing a digital signature is not just about installing an app. It means reviewing legal workflows, training your team, ensuring interoperability, and auditing compliance. At Rootstack, we guide you every step of the way with expert technical support and legal consulting if needed.

Tangible benefits for your business

Adopting a digital signature solution brings real, measurable results. Here are a few benefits:

• 80% reduction in time spent signing contracts and documents.
• 60% savings in paper, printing, and shipping logistics costs.
• Error elimination due to signing outdated document versions.
• Improved user experience for clients and employees by allowing signing from any device.
• Regulatory compliance with international standards.

In addition, by implementing a digital signature app with Rootstack, you’ll gain access to metrics, reports, and automated alerts to help you make real-time decisions.

Business use cases

Digital signatures aren’t just for legal or banking industries, as one might assume. They can be implemented across various sectors, and at Rootstack, we've helped many clients overcome complex challenges with successful results.

Here are some examples of how our clients have transformed operations with digital signatures:

• HR departments signing employment contracts without in-person meetings.
• Legal departments automating document signing with third parties.
• Healthcare companies validating informed consent using biometric signatures.
• Financial corporations closing deals and credit agreements remotely with full legal validity.

True digital transformation goes beyond moving to the cloud. It’s about redesigning how you operate and ensuring every process is faster, safer, and more efficient. At Rootstack, we help you achieve that with robust technology and proven experience.

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