A project manager is an essential part of any company, be it small, medium, or large. He is the person who will be in charge of ensuring that all projects and tasks are carried out successfully and keeping the client satisfied, as well as organizing the time and workload of his team members.
The Coursera portal offers a good definition of what a project manager is, “it is a professional who organizes, plans, and executes projects while working within restrictions such as budgets and schedules. Project managers are in charge of leading teams, defining goals, communicating with stakeholders, and closing a project. Whether executing a marketing campaign, constructing a building, developing a computer system, or launching a new product, the project manager is responsible for the success or failure of the project.
The work of a project manager is increasingly appreciated by all companies. Keeping internal projects in order and always running is not an easy task, which is why people who dedicate themselves to this work enjoy a favorable position in the companies where they work.
In fact, the project manager is often considered the "general manager" of the company as it pertains to the project and is the single point of focus for the flow of information about the project.
Among his various responsibilities and functions in the company, the following stand out:
At the Project Management Institute they carried out research on the profession and the impact it has and will have on different industries, including how the culture of many companies has changed.
They pointed out that “the application of project management techniques in the industry, both in large projects and in small work teams, has had a great impact on the way of life of contemporary organizations. The changes brought about by the matrix organization are often easily recognized, but often not fully understood. Not so obvious are other changes that occur when the organizational structure is changed. These changes often occur more slowly but can have a huge impact on the effectiveness of the organization.
Optimize and centralize your current project management strategy
Managing large projects that require the help of multiple people on your team usually means that the project itself will take a long time, especially with many people collaborating on tasks.
With project management software, you can centralize your tools and systems on a single platform, allowing your team to be more organized and streamline their efforts for a cleaner, more organized planning strategy than before.
This is possible thanks to the fact that a PMS gives you all the tools that you could possibly need on a single platform, making everything absolutely easy for everyone involved in the process.
Improve collaboration between your team
Typically, on a project, everyone is given specific tasks that they need to accomplish in order to move forward with the overall project. Which means that everyone is doing work that is part of the big picture, but no one is really involved or aware of the other's task.
By implementing this type of solution, you give your team the tool they need to collaborate on the same project and work together by seeing the current status of each task, being able to communicate with each other, share information, help each other, etc.
Promote internal communication
This has a lot to do with the previous point, but basically, project management software is there to help you promote and improve internal communication between the project team.
These softwares typically allow team members to leave feedback on different tasks, easily share important information, upload vital documentation, and enhance existing communication systems, giving you a platform that can bring your team together while simultaneously working to improve team results and efficiency levels during the project.
Manage your budget
Creating and managing quotes is perhaps one of the most important tasks on any project, especially when you consider that your quote must meet your client's expectations.
A project management software gives you the opportunity to plan your budget, but also to distribute it appropriately among all the expenses that the project itself entails, which helps you (and your team) to manage money in a much more efficient way. smart than before.